Senior Administration Officer

Date: 20th June 2017
Organization: HelpAge International
Closing date: 30th June 2017
Direct Hierarchy: Administration Manager
Contract duration: Three Years
Starting Date: August 2017

HelpAge International is an international NGO that helps older people claim their rights, challenge discrimination, and overcome poverty, so that they can lead dignified, secure, active and healthy lives.In an increasingly urban world, ensuring our rights are fulfilled and we are free from age discrimination is key to building inclusive, sustainable, secure and prosperous.
We fight for older people’s needs and rights to be placed right at the heart of policy and legislation and we are looking for people who share this vision to empower older people in Africa in a whole range of ways.

Position profile
Under the direct supervision of the Administration Manager, he/she is responsible for recruitment as well as assisting in day-to-day operations of the human resources and administrative functions.
-Responsible for open ,transparent ,effective and fast recruitment processes;
Work closely with HR and CFM to deliver recruitment needs.
Design recruitment advertisements for open position.
Ensure that recruitment procedures are followed as per our policies.
Ensure that all open vacancies are opened both internally and externally through the relevant channels; Responsible for updating all staff members on all approved vacancy positions
Responsible for identifying suitable recruitment channels & selecting the best applicants
Utilize assessment tools for selection process
Screen applications for basic compliance with position qualifications, summarize CV’s for easier evaluation and interviews by the respective managers.
Obtain and assess all credentials of the candidates when required
Ensure there are written tests in place for all ongoing recruitments.
Schedules interviews, make follow ups and ensure feedbacks are given to each interviewed candidates
Actively participate in interviews when required/requested.
Maintain an active and organized data base of applicants for various positions
Report weekly and when required to recruitment & staffing management for progress update and further instructions
Conduct reference checks for all to be hired/successful candidates.

General HR
Update the field Teams with HR information ie.information to be posted on the notice boards.
Ensure that staff personnel folders are complete with all documents/contents as per our policies (contract, CV, Application letters, Interview Records, Leave forms, certificates, diploma and other required documents;
Filing of all processed HR papers and documents into appropriate files.
Assist in regularly updating the staff leaves Follow up and planning
Assist with the preparation and updates of staff data bases with the relevant information.
Perform any other duty as requested by the Finance Director.

Requested Profile
Bachelor’s Degree in Business Administration, Human Resource, Public Relations or related field.
1 – 7 Years Experience in Recruitment preferably in an NGO with a proven track record of success
Acquaintance with employment labour laws, various regulations and statutory law
Computer Literate – MS Outlook and Excel and basic software application and and familiarity with the internet and email communications
Excellent communication skills
Above average IPACTS
Competencies based interviewing experience
Online recruitment systems experience
Good understanding of the English and Kiswahili
Strong analytical skills (context, people …)
Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels,
Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
Capacity to build a maintain a strong professional network.

We offer a competitive remuneration based on skill and experience including;
Monthly Salary USD 3850pm to USD 4250pm
Group Medical & Life Cover
Relocation Cost and Housing Covered by the Employer
Organizational Car and driver
Per diem & over night allowance on mission not in duty stations

How to apply:
Application Procedure
Qualified persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae, three work related referees, contacts to and received on or before 5.00pm on 5th June 2017
Please note that only the shortlisted candidates will be contacted.
HelpAge International is an Equal Opportunity Employer.